Our Policy on using your personal data

 

OUR POLICY ON USING YOUR PERSONAL DATA

 

We, TOKYO OHKA KOGYO CO., LTD. Europe Branch (“Europe Branch”), take privacy very seriously and undertake to use your personal data in compliance with applicable privacy laws including the EU General Data Protection Regulation (“GDPR”).  Below is our policy on how we use your personal data.

Europe Branch is the “data controller”. This means that we are responsible for deciding how we collect and process your personal data. We are required under the GDPR to notify you of the information contained in this privacy statement.

We may modify, add to, or delete part of this policy from time to time.

HOW WE USE YOUR PERSONAL DATA

You disclosed to us your personal data such as your name, company you belong to, your position and business contact details by handing over to us your business card and/or through our communication face-to-face, in meetings, over the phone, etc. We have a legitimate commercial interest to use them for the following purposes:

• sharing them within our company
• sharing them with our global headquarter, Tokyo Ohka Kogyo Co., Ltd. (“TOK”), Japan and its subsidiaries in the context of reporting our business activities.
• storing, organizing and referring to them for our future communication with you on the subject related to our prospective business with you.

We will not use your personal data without your consent for any other purposes than those above. In case we would want to process your personal data for other purposes we shall ask your explicit consent to do so.

WITHDRAWAL OF CONSENT

As far as we process your personal data, based on your consent, you can, at any time, withdraw your consent.

HOW LONG WE KEEP YOUR PERSONAL DATA

We will keep your personal data as long as may be necessary for the purposes described above or until you withdraw your consent or object to the use of your personal data unless keeping the data is a legal obligation for Europe Branch.

WHOM WE SHARE YOUR PERSONAL DATA WITH

We may share your personal data with TOK and its subsidiaries.
We will not disclose your personal data to anybody else, unless we are legally obliged to do so, in order to protect your vital interests or when it is necessary for the purposes of the legitimate interest pursued by us, namely to conduct our normal business.

TRANSFERS TO COUNTRIES OUTSIDE THE EEA

When we share your personal data with TOK and its subsidiaries, we transfer your personal data to Japan and other countries, where European data protection laws including the GDPR are not in force. In that case, we protect your personal data by the data transfer agreement between TOK or any other subsidiary and us, which imposes on TOK or such subsidiary contractual obligations equivalent to those set out in the GDPR, of protecting your personal data. You can find the full text of our data transfer agreement on the following URL:
TOK Europe Branch Data Transfert Agreement　

YOUR LEGAL RIGHTS

You have legal rights to request from us the following:

• access to your personal data and to certain supplementary information covered by this notice;
• correction of your personal data if inaccurate or incomplete;
• erasure of your personal data (‘right to be forgotten’) in certain circumstances;
• suspension of using your personal data in certain circumstances;
• obtaining a file with your personal data in a structured, commonly used, and computer-readable format and transmitting those data to a third party in certain circumstances.

COMPLAINT

You can lodge complaints about our way of processing your personal data with data protection supervisory authorities.

IDENTITY AND CONTACT DETAILS OF THE DATA CONTROLLER

TOKYO OHKA KOGYO CO., LTD. Europe Branch is the data controller and is committed to protect your rights in line with the GDPR.

For further information and inquiry, contact:
Takehito Sugawara
Branch Manager
TOKYO OHKA KOGYO CO., LTD. Europe Branch
Polarisavenue 11, 2132 JH Hoofddorp the Netherlands
t.sugawara@ohka.nl